Outsourced Bookkeeping: Top 5 Functions of an Outsourced Bookkeeper

While I don’t always believe the “you have to spend money to make money” expression, spending money on your bookkeeping will save your company money in the long run. Your bookkeeper can help you spot places where you’re spending too much. They’ll spot that software subscription you thought you cancelled a year ago or the home office expenses you didn’t realize you could write off through the business. Actually, I’m willing to bet that you’ll get more than 5 hours back. Don’t just calculate how many hours you were elbow-deep in your accounting software, although that alone is a very time-consuming task.

Plus, full-time bookkeepers are experts in the field that can generate more thorough reports and documents that take some pressure off your back once tax season hits. Outsourced bookkeeping services are a symbiotic relationship between your business and a third party that will balance your books. Though the process might look different for small vs. big businesses, the steps will generally be the same. Bookkeepers use an accounting journal or an online accounting program to keep track of each transaction and the purpose of the transaction. Bookkeepers also handle payroll and payroll taxes, send invoices, handle accounts payable and keep track of overdue accounts.

Be aware of the points below as you prepare to sign up for an outsourcing service. When you give yourself a little more breathing room to run your business you’ll be surprised at how productive you could become. You won’t believe how quickly you’ll be able to fill out all of your IRS forms if you have access to all of the correct information.

In contrast, outsourced bookkeeping and accounting nearly always refers to accountants with an accounting firm who handle your books from their own office. But there’s more than one virtual accounting company in the world, and solutions range from on-demand CFO services to simple pay-by-the-hour book balancing. Below, we review the best virtual and outsourced accounting services for small-business owners like you. Outsourcing your bookkeeping to an accounting firm ensures that your business’s financial data is organized according to best practices. Outsourced accounting firms tend to use cloud-based bookkeeping technologies that provide business owners with a real-time overview of their business’s financial position. Essentially, you’ll give a third-party bookkeeper access to important financial information like bank statements, payroll, tax documents, and your accounting software.

What Are the Advantages and Disadvantages of Bookkeeping Outsourcing?

Let’s compare some of the costs you should expect to pay depending on who you hire. From small and medium-sized businesses to accountants, franchisors, and franchisees, we fulfill all your bookkeeping needs. Run your business with confidence know you’ll have accurate, tax ready financials delivered every month.

  • Before anyone thinks this is the accountant overcharging, let me come to their defence.
  • Again, there is a lot of confusion around the differences between an accountant and a bookkeeper.
  • Simply put, outsourced bookkeeping is when a business hires an outside company to handle its financial data.
  • Many businesses find that outsourced bookkeeping services offer several advantages over hiring an in-house bookkeeper.
  • However, most business owners find that the benefits are well worth the investment.

Of course, now someone else is doing it for you, which already makes your life easier. Sure, you’re currently paying your bookkeeper (you) $0/hr to perform these crucial tasks. But you’re paying for software that is confusing or isn’t giving you the insights you need. What about the hours you spend thinking about what you may have forgotten to do? Those sleepless nights wishing you knew more about your business and how to make it grow. When you describe your business to a potential client, I’ll bet one of your selling points is your expertise or your years of experience.

There are a few potential disadvantages to outsourced bookkeeping and accounting. They include:

We use a range of software, including QuickBooks, Xero, and MYOB, among others, depending on the client’s needs and preferences. “Very responsive when I have questions. Helpful when it comes to me learning my franchisor’s chart of accounts, typical accounting measures, etc.” We believe in personal and professional lives fully integrating into The Life. Our catch-up bookkeeping packages start at just $1,500 per year and can be customized to fit your specific needs. When most people think of outsourcing, they think of large companies sending jobs to other countries. By the end of this guide, you’ll have all the information you need to make an informed decision about whether or not outsourcing is right for you.

Digitalize Your Financial Documents

We meet all the data protection and privacy regulations underlined by AICPA SOC 2 Type 2 and are also compliant with ISO for security and ISO 9001 for quality management. The QXAS academy assures QXAS of a steady stream of talented accounting professionals, enabling us to seamlessly build capacity for clients with outsourcing. Outsourcing accounting work to QXAS helps your firm benefit from 50% savings on operations costs.

But after this initial set-up period, the relationship typically reverts to a stable monthly business cycle. When you outsource your bookkeeping, you save yourself time and money. You get access to advanced tools, reports, and insights that only a professional can provide. You reduce errors and avoid compliance issues that can hurt a growing business. And you have access to a bookkeeper or bookkeeping team that can adjust their services to match your needs. The outsourced bookkeeping service also ensures tracking is performed.

Streamline Your Bookkeeping Process. Save Time and Money.

It’s the job of the CFO to uncover these inefficiencies and implement strategic changes to remedy them. Working with an outsourced CFO offers business leaders the opportunity to access this financial expertise at a fraction of the cost of hiring a full-time CFO to work for their business. It’s easy to think that the CFO the basics of options profitability role is a position reserved for larger companies, but that doesn’t have to be the case. Many small to midsize businesses stand to benefit significantly from working with a CFO but tend to lack the resources to hire these experienced professionals. Good bookkeeping is a crucial ingredient in the success of any business.

Single Partner Firms

If you find yourself in a similar situation, you may be asking about how to outsourcing your bookkeeping. First, local bookkeeping is usually done with pen and paper, while virtual bookkeeping takes this service into the digital realm. An income statement can tell you how much money you made (or lost) last month. It also can’t tell you what that means for your business in three months.

In addition, outsourced solutions are often more cost-effective than hiring an employee since you only pay for the services you need. Another benefit of outsourcing is that because outsourced services can be provided online, you can access your account and review your books from anywhere with an internet connection. In most cases, you’ll provide the outsourced bookkeeper access to your financial records.

With Outsource-Bookkeeper.com on our side, I feel confident that our finances are in good hands. We help you effortlessly maintain your books with user-friendly processes and support for most existing cloud-based accounting software. You must establish a safe and secure data exchange method with the outside accounting firm, preferably a modern cloud-based approach. That way, the accountants can quickly pull the necessary information without wasting your time and resources. Finally, large businesses with multiple locations will easily be charged over $10,000 on a monthly basis. The bookkeeper will keep you updated by sending you financial statements as often as you would like.

If you haven’t worked with an outsourcing provider before, you might have some doubts about how well this relationship will work for your business. In years gone by, it’s fair to say that the practice of outsourcing did have some negative connotations. Thanks to the numerous options out there, you can find the solution that works best for your specific needs and preferences. Whether you have a small, growing, or large business, you can find a dedicated bookkeeper for all types of companies. FreshBooks comes with 2 basic plans to meet the needs of different business types and sizes. Whether you’re a small or growing business, you can benefit from FreshBooks’ top features without breaking the bank.

They perform the preliminary functions needed in order for the accountant to do their job at the end of each period. Luckily, accounting and bookkeeping don’t have to be the business owner’s responsibility anymore. It’s becoming more and more common for businesses to outsource bookkeeping to take care of the pesky task of handling financial transaction records. To help navigate your options, we’ve put together a guide to outsourcing bookkeeping.

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